Facilities Manager

ABYAT is seeking an experienced facilities-management professional to lead the end-to-end delivery of facilities services at its premises in Saudi Arabia.

🔹 Job Title: Facilities Manager
📍 Location: Madinah, Saudi Arabia
🔹 Employment Type: Full-Time
🔹 Workplace Type: On-Site
🔹 Seniority Level: Mid-Senior Level
🔹 Required Experience: 8–10 Years
🔹 Leadership Experience: Minimum 4 Years
🔹 Industry: Retail and Home Improvement
🔹 Job Category: Operations Management

🌟 About ABYAT
ABYAT is a major home-improvement retailer offering products such as tiles, wallpapers, lighting solutions, kitchens and home fixtures.

The company began its operations in Kuwait and has expanded into Saudi Arabia as part of its continued regional growth.

🌟 Role Overview
The Facilities Manager will lead, manage and control the full delivery of hard and soft facilities-management services across assigned premises.

The role is responsible for asset uptime, statutory and HSE compliance, maintenance planning, contractor performance, budget control, service quality and operational readiness.

🔹 Facilities Operations
🔺 Lead the delivery of hard and soft FM services.
🔺 Implement approved policies, SOPs and IMS/HSE procedures.
🔺 Translate contracts into site objectives and operational plans.
🔺 Establish service standards and SLA/KPI targets.
🔺 Prepare integrated maintenance, manpower and vendor plans.
🔺 Manage consumables, spare parts and seasonal contingencies.
🔺 Define critical systems, escalation paths and response procedures.
🔺 Support operational continuity and emergency readiness.

🔹 Hard Services and Asset Maintenance
🔺 Manage preventive and corrective maintenance activities.
🔺 Oversee HVAC, electrical, lighting and control systems.
🔺 Manage plumbing, drainage and fire-protection systems.
🔺 Monitor generators, UPS, BMS and elevators.
🔺 Review system alarms, asset condition and repeated failures.
🔺 Approve shutdowns, energization, testing and close-out records.
🔺 Maintain accurate asset registers and maintenance histories.
🔺 Track warranty information, asset criticality and lifecycle status.

🔹 Soft Services
🔺 Manage cleaning, security and pest-control services.
🔺 Oversee landscaping, waste-management and hygiene activities.
🔺 Establish service frequencies, inspection routines and audit cycles.
🔺 Maintain customer-facing and public areas to the required standards.
🔺 Arrange additional operational coverage during peak periods and events.

🔹 Contractor and Vendor Management
🔺 Prepare scopes of work and requests for quotation.
🔺 Support technical and commercial bid evaluations.
🔺 Recommend suitable vendor appointments.
🔺 Mobilize contractors and manage progress and HSSE meetings.
🔺 Verify contractor performance against scope, SLA and KPI requirements.
🔺 Manage renewals, non-conformance reports and corrective actions.
🔺 Validate invoices against the services actually delivered.

🔹 Budgeting and Cost Control
🔺 Prepare annual OPEX and CAPEX budget inputs.
🔺 Forecast and control facilities expenditure.
🔺 Ensure operations remain within approved budgets.
🔺 Drive cost-optimization and energy-saving initiatives.
🔺 Review vendor mixes, service frequencies and spare-parts strategies.
🔺 Track budget-versus-actual performance.
🔺 Prepare variance analyses, risks and recommendations.

🔹 HSE, Compliance and Risk Management
🔺 Enforce HSE requirements and safe systems of work.
🔺 Manage work permits, risk assessments and lockout/tagout procedures.
🔺 Maintain statutory inspections, permits and compliance certificates.
🔺 Ensure the readiness of fire, power and emergency systems.
🔺 Conduct emergency drills and close audit findings.
🔺 Maintain readiness for internal, external and statutory audits.
🔺 Prepare and update live risk registers and mitigation plans.

🔹 CAFM, CMMS and Documentation
🔺 Ensure the accuracy of CAFM and CMMS data.
🔺 Maintain complete work-order information and supporting evidence.
🔺 Manage logbooks, permits, certificates and asset documentation.
🔺 Analyze recurring faults and identify root causes.
🔺 Refine maintenance schedules and operating procedures.
🔺 Ensure facilities records are complete and auditable.

🔹 Projects and Site Mobilization
🔺 Lead minor projects, renovations and facility-improvement works.
🔺 Review drawings, specifications, BOQs and execution plans.
🔺 Supervise contractors and monitor project delivery.
🔺 Manage snagging, handover and project close-out.
🔺 Lead new-site mobilization and transition activities.
🔺 Support asset tagging, maintenance readiness and emergency planning.

🔹 Energy and Utilities
🔺 Monitor electricity and water consumption.
🔺 Investigate leaks, anomalies and excessive consumption.
🔺 Implement conservation and low-cost retrofit initiatives.
🔺 Improve operating schedules and system set points.
🔺 Track utility savings and return on investment.

🔹 Stakeholder Coordination
🔺 Act as the primary facilities contact.
🔺 Coordinate with clients, landlords, tenants and consultants.
🔺 Manage communications with vendors, contractors and authorities.
🔺 Coordinate inspections, approvals and permits.
🔺 Work with Procurement, Finance, HSE, Operations and Senior Management.
🔺 Provide regular reports, recommendations and escalation support.

🔹 Eight to ten years of facilities-management experience.
🔹 At least four years in a supervisory or leadership role.
🔹 Experience managing complex, multi-system facilities.
🔹 Proven ability to manage multiple vendors and contractors.
🔹 Strong hard-services experience covering HVAC, electrical, plumbing, fire systems, generators, UPS, BMS and elevators.
🔹 Strong soft-services experience covering cleaning, security, pest control, landscaping, waste and hygiene.
🔹 Experience in preventive and corrective maintenance.
🔹 Knowledge of asset management, root-cause analysis and lifecycle planning.
🔹 Contract and vendor-management experience.
🔹 Experience preparing scopes, RFQs and bid evaluations.
🔹 Knowledge of SLA and KPI monitoring.
🔹 Experience with budgets, cost control and invoice validation.
🔹 Knowledge of OPEX and CAPEX planning.
🔹 Hands-on experience with CAFM or CMMS systems.
🔹 Strong understanding of HSE, compliance and emergency readiness.
🔹 Minor-project, renovation, commissioning and handover experience is preferred.
🔹 Advanced reporting skills using Excel, PowerPoint and dashboards.

🌟 Required Skills
🔹 Facilities operations management.
🔹 Preventive and corrective maintenance.
🔹 Hard and soft facilities services.
🔹 Asset and lifecycle management.
🔹 Vendor and contractor management.
🔹 OPEX and CAPEX planning.
🔹 CAFM and CMMS systems.
🔹 HSE compliance and risk management.
🔹 KPI, cost and performance analysis.
🔹 Leadership and stakeholder management.