Executive Secretary

Jadeer Logistics is seeking an experienced Executive Secretary to the CEO to join its team in Al Khobar, Eastern Province, Saudi Arabia.

The Executive Secretary will provide high-level administrative support to the CEO, ensuring that executive schedules, priorities, meetings, and communications are managed efficiently and professionally.

The role plays an important part in supporting the company’s executive leadership, strategic planning, internal coordination, and stakeholder communication. The successful candidate must demonstrate discretion, professionalism, excellent organizational skills, and a strong understanding of corporate operations and executive-level responsibilities.

Key Responsibilities
Manage the CEO’s daily calendar and coordinate internal and external meetings and appointments.
Prepare, review, and format executive documents, reports, presentations, and business correspondence.
Serve as the primary point of contact between the CEO and internal departments, clients, board members, government entities, and external stakeholders.
Coordinate board and executive leadership meetings, including agenda preparation, minute-taking, follow-up tracking, and action-item reporting.
Monitor and manage incoming communications, including emails, phone calls, and correspondence.
Prioritize messages and draft professional responses when required.
Handle confidential and sensitive information with integrity and discretion.
Arrange complex travel itineraries, including visas, hotels, flights, and transportation.
Prepare and reconcile travel and expense reports.
Track strategic tasks, projects, and deadlines on behalf of the CEO.
Support cross-functional initiatives and special assignments as directed by the CEO.
Ensure alignment with corporate governance procedures and executive reporting practices.
Support the CEO in monitoring strategic initiatives across all departments.
Facilitate timely decision-making and support the company’s growth, compliance, and transformation roadmap.

Bachelor’s degree in Business Administration, Executive Support Services, or a related field.
Additional certification in Executive Assistance or Office Management is preferred.
Minimum of 5 years of experience supporting C-level executives.
Previous experience in logistics, supply chain, or a large corporate environment is preferred.
Exceptional organizational and time-management skills.
Advanced written and verbal communication skills in English.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Strong attention to detail and the ability to manage multiple priorities.
Professional demeanor with excellent interpersonal and problem-solving skills.
Ability to maintain confidentiality and act with discretion and diplomacy.