Administrative Officer

The Kanoo Group is seeking an organized and proactive Administrative Officer to support the Management Office in Dubai.

The role will work closely with the Senior Executive Assistant to coordinate day-to-day executive and operational activities, including calendars, meetings, business travel, documentation, communications, and administrative follow-up.

The ideal candidate is detail-oriented, highly professional, discreet, and capable of managing multiple priorities effectively.

Key Responsibilities
Assist the Senior Executive Assistant with daily Management Office activities.
Provide administrative support for executive, business, and personal matters as assigned.
Coordinate meetings, appointments, and calendars.
Arrange travel bookings, accommodation, transportation, visas, and itineraries.
Prepare correspondence, presentations, reports, meeting agendas, and minutes.
Screen and manage emails, phone calls, and other communications when required.
Liaise with internal departments, external stakeholders, vendors, and service providers.
Maintain confidential records, documents, and filing systems accurately.
Track action items, deadlines, and pending tasks.
Assist with meetings, corporate events, and special projects.
Process expense claims, invoices, reimbursements, and other administrative documentation.
Perform personal assistance tasks and other administrative duties as assigned.
Provide additional support to the Executive Office to ensure efficient daily operations.

Bachelor’s degree or Diploma in Business Administration or a related field is preferred.
2–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar position.
Experience within a diversified group of companies and supporting senior local management is preferred.
Previous exposure to executive office functions is an advantage.
Excellent organizational, multitasking, and time-management skills.
Strong written and verbal communication skills in English.
Proficiency in:
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
High level of integrity, professionalism, and confidentiality.
Strong interpersonal and teamwork skills.
Ability to work independently and prioritize effectively.
Ability to adapt to changing business requirements.
Flexibility to support business needs outside normal working hours when required.
A valid UAE driving license is an advantage.