Executive Secretary
Ad
Job Description
Madain Real Estate Development, a leading Saudi company specializing in distinguished residential and commercial developments, is seeking a qualified professional to join its team as:
🔹 Job Title: Executive Secretary
📍 Location: Riyadh, Saudi Arabia
🔹 Required Experience: 3+ Years
🔹 Company Sector: Real Estate Development
🔹 Job Category: Administration and Executive Support
🌟 Position Summary
Madain Real Estate Development is seeking a highly organized and professional Executive Secretary to provide direct administrative and organizational support to executive management.
The role includes managing executive schedules, coordinating meetings, preparing correspondence and reports, maintaining confidential records and following up on decisions and assigned actions.
🌟 Key Responsibilities
🔹 Organize and manage executive schedules and appointments.
🔹 Coordinate internal and external meetings, visits and official engagements.
🔹 Prepare formal correspondence in Arabic and English.
🔹 Prepare executive reports and presentations.
🔹 Record meeting minutes and document decisions and recommendations.
🔹 Follow up on meeting actions and executive-management instructions.
🔹 Receive calls and visitors and direct them appropriately.
🔹 Coordinate with internal departments, clients, suppliers and external stakeholders.
🔹 Manage incoming and outgoing correspondence.
🔹 Organize and maintain electronic and paper files.
🔹 Maintain the confidentiality of executive information and documents.
🔹 Track assigned tasks and ensure completion within agreed timelines.
🔹 Coordinate travel arrangements, reservations and meetings when required.
🔹 Maintain follow-up schedules and executive reminders.
🔹 Provide administrative support that improves operational efficiency.
🔹 Job Title: Executive Secretary
📍 Location: Riyadh, Saudi Arabia
🔹 Required Experience: 3+ Years
🔹 Company Sector: Real Estate Development
🔹 Job Category: Administration and Executive Support
🌟 Position Summary
Madain Real Estate Development is seeking a highly organized and professional Executive Secretary to provide direct administrative and organizational support to executive management.
The role includes managing executive schedules, coordinating meetings, preparing correspondence and reports, maintaining confidential records and following up on decisions and assigned actions.
🌟 Key Responsibilities
🔹 Organize and manage executive schedules and appointments.
🔹 Coordinate internal and external meetings, visits and official engagements.
🔹 Prepare formal correspondence in Arabic and English.
🔹 Prepare executive reports and presentations.
🔹 Record meeting minutes and document decisions and recommendations.
🔹 Follow up on meeting actions and executive-management instructions.
🔹 Receive calls and visitors and direct them appropriately.
🔹 Coordinate with internal departments, clients, suppliers and external stakeholders.
🔹 Manage incoming and outgoing correspondence.
🔹 Organize and maintain electronic and paper files.
🔹 Maintain the confidentiality of executive information and documents.
🔹 Track assigned tasks and ensure completion within agreed timelines.
🔹 Coordinate travel arrangements, reservations and meetings when required.
🔹 Maintain follow-up schedules and executive reminders.
🔹 Provide administrative support that improves operational efficiency.
Ad
Requirements & Skills
🔹 Diploma or bachelor’s degree in:
Business Administration.
Office Management.
Executive Secretarial Studies.
Or a related field.
🔹 Minimum of three years of experience in executive secretarial or administrative-support roles.
🔹 Proficiency in spoken and written Arabic.
🔹 Proficiency in spoken and written English.
🔹 Strong proficiency in Microsoft Office, particularly:
Microsoft Word.
Microsoft Excel.
Microsoft PowerPoint.
Microsoft Outlook.
🔹 Strong meeting and calendar-management skills.
🔹 Ability to prepare professional correspondence and meeting minutes.
🔹 Excellent organization, time-management and prioritization skills.
🔹 Strong communication and coordination abilities.
🔹 Professional approach when dealing with executives, visitors and external stakeholders.
🔹 Ability to work under pressure and manage multiple priorities.
🔹 Strong attention to detail and commitment to deadlines.
🔹 Ability to maintain strict confidentiality.
🌟 Required Skills
🔹 Executive secretarial support.
🔹 Calendar and office management.
🔹 Business correspondence and reporting.
🔹 Meeting-minute preparation.
🔹 Document and records management.
🔹 Microsoft Office.
🔹 Time and priority management.
🔹 Administrative communication and coordination.
Business Administration.
Office Management.
Executive Secretarial Studies.
Or a related field.
🔹 Minimum of three years of experience in executive secretarial or administrative-support roles.
🔹 Proficiency in spoken and written Arabic.
🔹 Proficiency in spoken and written English.
🔹 Strong proficiency in Microsoft Office, particularly:
Microsoft Word.
Microsoft Excel.
Microsoft PowerPoint.
Microsoft Outlook.
🔹 Strong meeting and calendar-management skills.
🔹 Ability to prepare professional correspondence and meeting minutes.
🔹 Excellent organization, time-management and prioritization skills.
🔹 Strong communication and coordination abilities.
🔹 Professional approach when dealing with executives, visitors and external stakeholders.
🔹 Ability to work under pressure and manage multiple priorities.
🔹 Strong attention to detail and commitment to deadlines.
🔹 Ability to maintain strict confidentiality.
🌟 Required Skills
🔹 Executive secretarial support.
🔹 Calendar and office management.
🔹 Business correspondence and reporting.
🔹 Meeting-minute preparation.
🔹 Document and records management.
🔹 Microsoft Office.
🔹 Time and priority management.
🔹 Administrative communication and coordination.
Ad
