Executive Assistant

ALIKE Consulting is recruiting an experienced Executive Assistant for one of the world's leading executive search organizations in Frankfurt am Main.

In this versatile position, you will directly support a consultant while coordinating demanding national and international executive search assignments. You will communicate professionally with senior-level clients and candidates and help ensure smooth day-to-day operations through strong organization, discretion, and service orientation.

The position is particularly suitable for professionals with previous experience in executive search or another demanding professional services environment who enjoy working independently and managing projects.

Key Responsibilities
Support a consultant with the coordination of national and international appointments.
Professionally manage and organize daily business activities.
Serve as a central point of contact between the consultant, clients, and candidates.
Coordinate ongoing executive search assignments and monitor deadlines, appointments, and project milestones.
Organize interviews and client/candidate meetings.
Prepare reports and presentations.
Support the preparation of client proposals.
Manage international business travel arrangements.
Handle travel expense reporting.
Support administrative processes throughout the full lifecycle of executive search assignments.
Assist with billing and other project-related administrative processes.
Maintain accurate and up-to-date database records.
Handle written and telephone correspondence in German and English.
Support the organization of events.
Perform additional administrative and organizational duties.
Use digital tools and modern IT and AI applications to improve workflow efficiency.

Benefits
Permanent employment contract.
Opportunity to join an internationally leading executive search company.
Attractive compensation package with additional benefits.
Hybrid working model with up to three home-office days per week.
Variable year-end bonus.
Deutschlandticket.
Restaurant vouchers.
Company pension scheme.
Additional days off at Christmas and New Year's Eve.
International, professional, and supportive working environment.
Diverse responsibilities with significant autonomy and project ownership.
Direct interaction with senior-level decision-makers.
Modern working methods and opportunities to actively use digital and AI-powered tools.

Successfully completed commercial or administrative training, such as:
Management Assistant.
Foreign Language Correspondent.
Training within the upscale hospitality sector.
Or a relevant university degree.
Relevant professional experience as an Executive Assistant, Management Assistant, or Project Assistant.
Previous experience in Executive Search is highly desirable.
Alternatively, experience within a demanding Professional Services environment such as:
Management consulting.
Law firms.
Audit/accounting.
Financial services.
Fluent and highly proficient German, written and spoken.
Fluent and highly proficient English, written and spoken.
Professional and confident communication style.
Ability to build trusted relationships with senior stakeholders.
High level of discretion and confidentiality.
Strong commitment to quality and service.
Structured, proactive, and detail-oriented working style.
Ability to manage multiple projects simultaneously.
Strong hands-on and can-do mentality.
Excellent Microsoft Office skills.
Good affinity for IT, digital tools, and AI applications.