Executive Assistant to General Manager

Red Sea Coastal Trading Company is hiring an Executive Assistant to General Manager in the Red Sea coast area, Saudi Arabia. This opportunity is ideal for experienced professionals in administrative and executive support.

The Executive Assistant plays a vital role in supporting senior executives, ensuring the smooth and efficient operation of daily activities. This role requires high organizational skills and the ability to manage multiple tasks effectively, contributing to the achievement of the company's strategic objectives by providing comprehensive administrative and executive support.

Responsibilities:
• Provide comprehensive secretarial, administrative, and executive support to the General Manager, ensuring the effective coordination of daily priorities and business activities.
• Manage the General Manager’s calendar, appointments, meetings, travel, flights, and accommodation arrangements.
• Screen and respond to incoming calls, correspondence, and visitors, taking appropriate action and escalating matters when required.
• Draft, review, and prepare routine correspondence, reports, and other documents for the General Manager’s approval and signature.
• Coordinate board, leadership, and departmental meetings, including agendas, minutes, distribution of records, and follow-up actions.
• Track action items, key deliverables, operational KPIs, service levels, and performance metrics, following up with stakeholders to support timely completion.
• Develop and maintain advanced Excel dashboards, progress trackers, and weekly, monthly, and ad hoc management reports.
• Analyze operational data, ensure reporting accuracy and consistency, and provide clear insights to support management decision-making.
• Create high-quality PowerPoint presentations and transform operational information into clear, visually compelling materials for leadership meetings and executive reviews.
• Support business cases, project updates, research assignments, and strategic initiatives, including coordination with relevant internal and external parties.
• Maintain departmental records, schedules, filing systems, confidential documents, and relevant personnel records in an accurate and organized manner.
• Support logistics and supply chain planning, operational coordination, documentation, vendor activities, and related projects as required.
• Liaise with Operations, Commercial, Guest Experience, logistics and supply chain teams, vendors, and other stakeholders on behalf of the Company.
• Handle confidential and sensitive information with discretion and maintain professional communication with all stakeholders.
• Maintain high administrative and secretarial standards and provide guidance or support to other administrative staff when required.

Job details:
📍 Work location: Red Sea coast
💼 Job type: Full-time
🏢 Workplace: Onsite

🔹 Proven experience in providing administrative and executive support to senior management.
🔹 Excellent organizational and time management skills.
🔹 Ability to handle confidential information with discretion.
🔹 Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
🔹 Strong written and verbal communication skills.