Administrative Assistant

Lexfeeld is seeking an organized and dependable professional to support its office operations and leadership team.

🔹 Job Title: Administrative Assistant
📍 Location: Dubai, United Arab Emirates
🔹 Employment Type According to the Description: Full-Time
🔹 Work Arrangement: Hybrid, with some duties performed remotely

🌟 About Lexfeeld
Lexfeeld is an AI-powered and lawyer-supported Legal Operating System designed to replace fragmented legal workflows with a single integrated platform.

The platform enables organizations to draft contracts, maintain compliance and access reliable legal answers by combining automation with expert legal review.

🌟 Role Overview
The Administrative Assistant will provide day-to-day support to office operations and company leadership while ensuring smooth coordination across teams.

The role includes managing calendars, scheduling meetings, handling telephone calls and correspondence, organizing documents, maintaining records and supporting administrative and executive requirements.

🔹 Key Responsibilities
🔺 Manage calendars, appointments and executive schedules.
🔺 Coordinate meetings, invitations and scheduling requirements.
🔺 Answer and manage telephone calls professionally.
🔺 Handle emails, correspondence and office communications.
🔺 Organize documents, administrative records and filing systems.
🔺 Maintain accurate records and ensure documents are easy to retrieve.
🔺 Perform data-entry and general clerical duties.
🔺 Prepare administrative reports and presentations when required.
🔺 Provide administrative and executive support to company leadership.
🔺 Coordinate between departments and team members.
🔺 Follow up on tasks, deadlines and administrative priorities.
🔺 Handle confidential information and documents professionally.
🔺 Use digital platforms and technology-driven workflows effectively.
🔺 Perform some responsibilities remotely under the company’s hybrid arrangement.

🔹 Previous experience in an administrative, office-support or similar role.
🔹 Strong administrative and executive-assistance skills.
🔹 Clear and confident written and verbal communication skills.
🔹 Professional telephone etiquette.
🔹 Reliable clerical skills including filing, data entry and document management.
🔹 Ability to prioritize and manage multiple tasks simultaneously.
🔹 Strong attention to detail and effective time-management skills.
🔹 Proficiency in Microsoft Office or Google Workspace.
🔹 Comfortable using technology-driven systems and workflows.
🔹 Ability to work independently and remain accountable in a hybrid environment.
🔹 Previous experience in a legal or technology company is an advantage.
🔹 A relevant diploma or bachelor’s degree in Administration, Business or a related discipline is preferred.

🌟 Required Skills
🔹 Administrative and executive support.
🔹 Calendar and meeting management.
🔹 Document organization and filing.
🔹 Data entry and record management.
🔹 Report and presentation preparation.
🔹 Telephone and written communication.
🔹 Office software proficiency.
🔹 Confidentiality and attention to detail.
🔹 Independent and collaborative working skills.