Contract Administrator

Al-Qadsiah Saudi Club is seeking a qualified professional to join its Women’s Football Department in the following position:

🔹 Job Title: Contract Administrator
📍 Location: Al Khobar, Eastern Province, Saudi Arabia
🔹 Employment Type: Full-Time
🔹 Workplace Type: On-Site
🔹 Department: Women’s Football Department
🔹 Required Experience: 3+ Years

🌟 Role Overview
The Contract Administrator is responsible for managing and maintaining employee and player contract records within the Women’s Football Department.

The role ensures the accuracy, completeness, confidentiality and proper archiving of all contract-related documents throughout the full contract lifecycle.

The successful candidate will support payroll coordination, employee and player data management, contract compliance and administrative processes. The role also serves as a key coordination link between the Women’s Football Department and the Human Resources, Finance and Legal departments.

🔹 Key Responsibilities
Contract Administration and Compliance
🔺 Maintain, manage and archive employee and player contract documentation throughout the full contract lifecycle, from signing to termination and final settlement.
🔺 Monitor contract status, including expiry dates, renewals, amendments and approved updates.
🔺 Coordinate contract changes and documentation requirements with the relevant departments.
🔺 Ensure all contract records are accurate, complete, up to date and properly archived according to club policies.
🔺 Review contract documentation and verify that all required approvals and supporting documents are available.
🔺 Serve as the primary coordination point between departments to ensure consistency and accuracy of contract-related information.

Payroll Coordination and Records Management
🔺 Support the monthly payroll process by maintaining and coordinating contract-related information.
🔺 Manage data related to salaries, allowances, bonuses, deductions and financial adjustments.
🔺 Assist in ensuring that approved contractual changes and deductions are accurately reflected in payroll records.
🔺 Maintain attendance, absence and leave records to support payroll and compliance processes.
🔺 Review employee and player information for accuracy before sharing it with the relevant departments.

Administrative Support
🔺 Provide general administrative support to the Women’s Football Department as required.
🔺 Prepare reports, schedules and records related to contracts, payroll and administrative data.
🔺 Maintain strict confidentiality when handling personal, financial and contractual information.
🔺 Perform additional duties assigned by the Administrator Lead or Technical Director.

🔹 A minimum of 3 years of experience in contract administration, HR administration, payroll coordination or a similar role.
🔹 Experience managing employee records and confidential documentation.
🔹 Familiarity with payroll processes, employee lifecycle administration and records management.
🔹 Experience coordinating with Human Resources, Finance and Legal stakeholders.
🔹 Bachelor’s degree or equivalent in Business Administration, Human Resources, Finance, Law or a related field.
🔹 Proficiency in Microsoft Office and relevant administrative systems.
🔹 Fluency in both Arabic and English.

🌟 Required Competencies
🔹 Strong attention to detail and accuracy.
🔹 High level of confidentiality, professionalism and discretion.
🔹 Strong organizational, documentation and coordination skills.
🔹 Ability to manage multiple priorities in a fast-paced working environment.
🔹 Strong stakeholder management and interpersonal communication skills.
🔹 Ability to meet deadlines and follow approved policies and procedures.
🔹 Good data-management and reporting skills.