Executive Secretary

Investor Gate is seeking a qualified and organized professional to join its administrative team in the following position:

🔹 Job Title: Executive Secretary
📍 Location: Al Olaya, Riyadh, Saudi Arabia
🔹 Nearby Landmark: Close to the Metro Station
🔹 Employment Type: Full-Time
🔹 Workplace Type: On-Site
🔹 Required Experience: 3+ Years
⚠️ Accommodation and Transportation: Not provided

🌟 Job Overview
Investor Gate is looking for an experienced Executive Secretary to support management and coordinate daily administrative activities, appointments, correspondence, meetings and documentation.

The position requires proficiency in using artificial intelligence tools to improve administrative productivity, along with good written and spoken English skills.

🔹 Key Responsibilities
🔺 Manage executive calendars, appointments and meeting schedules.
🔺 Prepare and format official correspondence, reports and administrative documents.
🔺 Manage emails, telephone calls and professional communications.
🔺 Organize meetings and prepare agendas and meeting minutes.
🔺 Follow up on administrative decisions, assignments and deadlines.
🔺 Maintain organized records, files and confidential documents.
🔺 Coordinate communication between management, internal departments and external parties.
🔺 Receive visitors and arrange official meetings and appointments.
🔺 Prepare presentations, spreadsheets and reports when required.
🔺 Use AI tools to improve the speed and quality of administrative work.
🔺 Handle confidential information with discretion and professionalism.

🔹 At least three years of relevant experience in executive secretarial or administrative work.
🔹 Proficiency in Microsoft Office and common office applications.
🔹 Good practical knowledge of artificial intelligence tools.
🔹 Good written and spoken English skills.
🔹 Excellent organization, time-management and prioritization abilities.
🔹 Ability to prepare correspondence, reports and meeting minutes.
🔹 Strong communication and interpersonal skills.
🔹 High attention to detail and commitment to confidentiality.
🔹 Ability to work under pressure and manage multiple responsibilities.