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The opportunity
As EY advances it’s All In strategy across the MENA region, we are committed to transforming businesses through the power of people, technology, and innovation. The role of Accounts Payable (AP) is crucial in ensuring our firm’s liabilities are accurately stated and that our balance sheet reflects the correct position of our vendors. With the expansion of our service lines in MENA, we are seeking additional support for our AP function.
Your Key Responsibilities:
• Invoice Management:
• Retrieve vendor invoices from the central mailbox and local office submissions.
• Validate invoices for duplication, quantity, pricing, legal entity information, dates, PO numbers, and VAT status.
• Ensure business owner approval for non-PO invoices.
• Submission and Tracking:
• Send scanned invoices and any relevant attachments to the VIM email, including necessary details such as company code, material code, GL code, WBS, vendor ID, currency, amount, and PO number.
• Monitor invoice status in VIM and follow up with approvers as needed until posted.
• Reporting and Payments:
• Generate weekly reports of outstanding posted invoices for the country finance lead and MSL, facilitating payment runs.
• Check outstanding expense claims weekly, ensuring all supporting documents are attached for reimbursement.
• Vendor Coordination:
• Prepare payments through the banking portal, including adding new beneficiaries as required.
• Clear open line items in clearing bank accounts post-payment release.
• Maintain vendor records and assist in the creation of new vendor accounts, ensuring compliance with necessary documentation.
• Collaboration and Improvement:
• Coordinate with vendors for reconciliation of outstan