Receptionist (Front Office) - Riyadh - KSA
TÜV SÜD
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تفاصيل الوظيفة
At TÜV SÜD Group we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark.We take the future into our hands. We are TÜV SÜD Group.
Summary
The Receptionist & Admin Coordinator is responsible for providing front-office and administrative support to ensure efficient branch operations and a professional customer experience. The role serves as the first point of contact for visitors, clients, and employees while supporting branch administration, facilities coordination, employee services, and business operations. The position ensures smooth day-to-day functioning of the branch through effective communication, coordination, and compliance with company standards and procedures.
Responsibilities
Front Office & Visitor Management
• Greet and welcome visitors, clients, and guests professionally, direct them to the appropriate personnel, and manage visitor access in accordance with company security procedures.
• Answer, screen, and forward incoming calls, respond to general inquiries, and ensure accurate message handling through phone, email, and in-person interactions.
• Maintain a professional reception area and manage incoming/outgoing mail, courier services, and visitor records.
Administration & Facilities Coordination
• Ensure smooth day-to-day branch operations by managing office supplies, facilities, utilities, maintenance activities, and vendor coordination.
• Support office relocations, tenancy renewals, license renewals, and annual maintenance contracts (AMCs) while ensuring compliance with health, safety, and security requirements.
• Coordinate meeting room bookings, appointments, branch calendars, and general administrative activities including filing, scan
Summary
The Receptionist & Admin Coordinator is responsible for providing front-office and administrative support to ensure efficient branch operations and a professional customer experience. The role serves as the first point of contact for visitors, clients, and employees while supporting branch administration, facilities coordination, employee services, and business operations. The position ensures smooth day-to-day functioning of the branch through effective communication, coordination, and compliance with company standards and procedures.
Responsibilities
Front Office & Visitor Management
• Greet and welcome visitors, clients, and guests professionally, direct them to the appropriate personnel, and manage visitor access in accordance with company security procedures.
• Answer, screen, and forward incoming calls, respond to general inquiries, and ensure accurate message handling through phone, email, and in-person interactions.
• Maintain a professional reception area and manage incoming/outgoing mail, courier services, and visitor records.
Administration & Facilities Coordination
• Ensure smooth day-to-day branch operations by managing office supplies, facilities, utilities, maintenance activities, and vendor coordination.
• Support office relocations, tenancy renewals, license renewals, and annual maintenance contracts (AMCs) while ensuring compliance with health, safety, and security requirements.
• Coordinate meeting room bookings, appointments, branch calendars, and general administrative activities including filing, scan
